Shared content

The Shared Content tab allows users to view, manage, and revoke access to items that have been shared with external parties via email.

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Key Features

Shared Items List

• Shows a record of all content shared via email.

• Each row displays:

  • The recipient’s email address.

  • The status of the shared item:

    • Shared: The item is active and viewable by the recipient.

    • Revoked and locked: Access has been revoked and the content can no longer be viewed.

  • Time and date of when the item was shared or revoked.

Revoke Access

• For items that are still active, a “Revoke” button is shown.

• Clicking Revoke immediately locks access to the shared item.

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Actions

• Revoke: Immediately terminates access to the content for the listed email address.

• Share with external party: Allows you to initiate a new share by entering an email address and selecting content to share.

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Best Practices

• Use caution when sharing sensitive content externally.

• Revoke access promptly if sharing was done in error or if the content becomes outdated.

• Periodically review this tab to maintain control over shared content visibility.